EmailTools Button Tips

 

The File button is used to file messages.

Each copy (we'll get into that a little later) of File uses its own "folder list". You start the list of folders for the button by selecting either

The initial name of the list will be "Folder List", followed by a number if you've installed more than one copy of the button. If you don't like this name, select "Rename this Folder List" and enter a new name for the list.

Now we're ready to make this button a little more useful. If you just click on the button, the "default" action is set to "File...", which will open Emailer's list of folders so you can select a folder into which to file the currently selected message(s). That's not very useful, though. To set a different "default" action, hold down the Option key while you select one of the folders on the list. Now select or open a message and click on the button: the message is automatically filed in the folder you "option-selected". You're not limited to just the "default" folder, though. At any time you can select any of the other menu items, including another folder, to momentarily use that option instead of the "default".

At the moment, your folder list has either all marked folders, or all folders, depending on which option you selected. What if you only want to have Emailer's default folders (In Box, Out Box, Sent Mail, Deleted Mail, Read Mail and Logs) show up when you hold down the button? To accomplish this, select Remove Folder(s)... from the button's menu. You'll see a list of all the folders currently maintained by this button. Select (i.e., click on) the ones you want to remove from the list. In our case, it would be everything except Emailer's default folders. Click on Okay and the list is updated.

Please note that this only affects the list of folders maintained by the File button; it has no effect on your Emailer folders themselves.

 

But...all of a sudden you realize that you'd really like to have your "Jokes" folder available on this particular copy of the button, but you just deleted it. No problem. Click on or open the Jokes folder, then select "Add Current Folder" from the button's menu; voila, Jokes is now part of your list.

Since each button has its own list, you can easily have multiple copies of the button, each with a separate list, or, by selecting "Import a Folder List...", different copies can share the same list, while each copy can have its own, separate default action. If multiple copies of File share a "folder list" file, any changes made by one button will affect the other buttons that use the same file, so you'll want to use discretion in sharing lists.

You can add as many copies of File from the Management Tab in the Library (see "Working With the Library") as you'd like.

What can you do with multiple copies of File? Let's assume that you have one copy that just has your Jokes folder, another copy that has the full list of Emailer folders, and a third copy that has just the default Emailer folders. On the copy with just Jokes, you'll most likely Option-select the Jokes folder to make it the default action. For the copy with the full list of folders, perhaps it's set to file messages in your Personal folder. And the third copy could have Read Mail as the default folder. Now with three clicks you can file one message in your Jokes folder, file a second message in your Personal folder, and file still another in Read Mail. That's the power of maintaining multiple copies of File on your EmailTools palette. Of course, you don't need to have different folder lists for each button, either. You can have several copies of the button, but all of them can use the same data file, yet still have their own default action.

 

How to use File Button

You can add multiple copies of any button to the Emailer toolbar...for some this makes no sense, but for File it does. I can have a list of all of my EmailTools folders in one button, a list of all of my OneClick folders in another, a list of tech in a third, etc. I can also option-select a folder from the list in any button and then the button will automatically file items in that folder every time I click it.

Option-select sets the default "click action" for almost every EmailTools button.

Use One File Button for All Folders 

Drag a File Button from the Library to the Toolbar. Click and hold on the button. It should display all the folders you have listed. If folders are not shows, hold option key and select "Set to List of All Folders". Then click on button. A list will be generated of all your folders and subfolders. You can choose to have just the one File Button and select the Folder to file the message. (This picture only shows the default folders and not all my folders.)

Set the default action to File. Option-select sets the default "click action".

To file a message, first select a message to file. Then, click on the File button. A screen should appear that shows all your folders. You double click on the folder you wish to file the message in, or highlight folder and click "Select".

Now to make a duplicate File Button for a specific folder.

Drag another File button from the Library to the Toolbar. First rename the list for this button. To rename button list, hold on the option key and drag down to "Rename this folder list". I'll use Jokes for this example.

Next step is to delete all the folders except the Joke Folder. There are two ways to remove folders:

(1) Remove Folder (s)

(2) Remove all Folders

If you select Remove Folder (s), you get this screen:

 

Delete all folders except your joke folder.

 

If you select Remove all Folders, you get this screen:

If you "Remove All", then you will need to add the Joke folder back to the list. To add a folder, first select your joke folder. Then on the File button, hold option key and select "Add Current Folder". Click on the File Button to add the folder.

Hold down on your button and you should see:

You're almost finished... Hold the option key and select Jokes. Then, when you click on your new File button, the message will be filed in your Jokes Folder.

If you own OneClick, you can put a custom icon on the button.

List information is located in EmailTools Folder: Data: Folder Lists which is in the Preferences folder. If you have OneClick, the EmailTools Folder will be located in your OC folder.

 

How to use Process Text Button

Use this button to modify text. The following was copied from a web page and pasted into an email message. Notice the formatting is all messed up. For the lesson, copy the following text into a new email message.

The final EmailTools 1.0 is not available at this time; however, the Preview release is a fully-functional version for users

who pre-order the final version.

 

While waiting for the final release of EmailTools (updated for Claris Emailer 2.0v3), you will be sent download instructions

for the EmailTools Preview release. This version contains a late final candidate build of EmailTools (with changes for

Emailer 2.0v2) and a draft version of the final documentation in PDF form. The Preview release will work with any version

of Claris Emailer 2.0, including Emailer 2.0v3.

 

Now highlight all the text with command-A. Click the Process Text Button. (Use the defaults set, they're marked with a •) It will clean up the text and give you the following:

The final EmailTools 1.0 is not available at this time; however, the

Preview release is a fully-functional version for users who pre-order

the final version.

 

While waiting for the final release of EmailTools (updated for Claris

Emailer 2.0v3), you will be sent download instructions for the

EmailTools Preview release. This version contains a late final

candidate build of EmailTools (with changes for Emailer 2.0v2) and a

draft version of the final documentation in PDF form. The Preview

release will work with any version of Claris Emailer 2.0, including

Emailer 2.0v3.

By selecting other options in the button you can process text to make various changes. It's great for cleaning up those jokes you get that are all garbled up.

 

How to use Insert Text Button

For this illustration I am going to use the subscribe info for EmailTools-talk. You can type in some bit of info that you have to type over and over like your address.

First I type the info, then highlight the text.

Subscribe EmailTools -talk:

mailto: request@westcodesoft.com In body of message: subscribe EmailTools-Talk

Subscribe Digest EmailTools-talk:

mailto: request@westcodesoft.com In body of message: subscribe digest EmailTools-Talk

 

Click on the Insert Text Button and pull down to Add.

 

Type the name for your entry. In this case, Subscribe EmailTools. Click OK.

This item is added to the button.

The next time you want to insert this info just pull down on the button to "Subscribe EmailTools". It is automatically inserted.

 

Working With OneClick/EmailTools Menus

Many of the buttons on the EmailTools palette have menus with various options you can select. To activate the menu, put the mouse cursor over the button, then click _and hold_ down the mouse button. The menu "pops up" so you can make a selection. To do that, move the mouse until the menu item you want is high-lighted, then let go of the mouse button.

Another feature of many of the buttons is a "default action" that is activated by simply clicking on the button. This saves you from always needing to make a selection from the menu if it's an option that you frequently want to use. To set a new default action for a button, hold down the Option key while you select an item from the menu. On some buttons, this will only activate the menu option, because what you've selected cannot be selected as a default action. Also, some of the buttons do not have menus; the default action for those buttons is defined by what the button does.

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